Administrative Support | R&D

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Administrative Support | R&D

The position is an excellent opportunity for you to join a team with a Go-get-Attitude who is working in a fast growing company in an international environment! There are two main areas of deliveries in this administrative role; one as a controller and the second as a purchaser, using SRM & Excel as the main tools. Sounds interesting? Apply today!

About the role

In this position, your duties and responsibility include providing administrative support to ensure efficient operation of the office. You will support managers through a variety of tasks related to organization and communication.

You are offered

  • A possibility to be a part of an international organization that works with innovative products to improve the environment.

  • Be a part of a flat organization with a Go-Get-Attitude

The assignment is full time and you will start working as a Consultant for Academic Work. As a Consultant at Academic Work, you are offered a great opportunity to grow as a professional, extend your network and establish valuable contacts for the future. Read more about our offer.

Job duties

Your main responsibilities will be:

  • Manage the time cost control for R&D employees with close collaboration with Polestars financial department

  • Support the head of R&D, organize and schedule various meetings

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Responsible for administrating all PO’s for R&D in Polestars tool SRM

There are two main areas of deliveries in this administrative role; one as a controller and the second as a purchaser. As a controller, you are responsible for keeping track of all the ongoing purchase orders within R&D, accruals, and budget allocations.

In the area of purchasing the responsibilities are creating orders/shopping carts in SRM or Workday for new purchase orders and for the preparation of RFQs and MRQs to send to the Purchasing department.

We are looking for

  • Bachelor degree in a relevant field

  • A background in business administration, finance, purchasing or similar

  • You can collect and interpret data and know how to use office management systems

  • Experience of working in purchase-/administrative tools & systems preferably SRM and/or Workday

  • Highly skilled in Microsoft Office applications, especially Excel

  • Fluent in English

We think you have a creative mindset to solve problems supplemented by a hands-on attitude. You show excellent time management skills, can multitask and prioritize work and demonstrate strong organizational and planning skills. We are also looking for a team player with high communicative skills.

Other information

  • Start: 16/8

  • Work extent: Full time

  • Location: Torslanda

  • Contact information: This recruitment process is conducted by Academic Work. It is a request from us that all questions regarding the position are handled by Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the screening or interview phase.


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Administrative Support | R&D

Academic Work